All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 7th October 2020
on: ZOOM.
Please follow this link to join the meeting: https://us02web.zoom.us/j/84223056053?pwd=SS9mRmpydHJUQk43SWtkVk10SXMzZz09
Meeting ID: 842 2305 6053 Passcode: 172354
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Meeting ID: 842 2305 6053
Passcode: 172354
Find your local number: https://us02web.zoom.us/u/kbto3XrEAa
On-line Meeting Etiquette for Members of the Public – All members of the public wishing to join the meeting should join and remain on ‘mute’. Please could members of the public submit any questions or comments that they wish to address to the Council during Public time, to the Clerk at least 24 hours before the start of the meeting (by email or text). During Public time members of the public should raise their hands/identify themselves, at which point they will be invited by the Chairman to speak. For more information, please read the Protocol for Remote Meetings attached to this agenda.
Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence.
2. To NOTE and RECORD Declarations of Interests relevant to this meeting.
Members are reminded to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meeting. (circulated)
4. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
5. Planning – For the Council to NOTE the following planning decisions
None received.
6. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting.
6.1 P20/16674/F Hall End Barn North Of Hall End Lane Wickwar South Gloucestershire GL12: Demolition of existing agricultural buildings and erection of 2no. agricultural buildings with associated hardstanding, parking and improvements to access.
6.2 P20/16114/MW Wickwar Quarry The Downs Wickwar South Gloucestershire: Extraction of limestone with progressive restoration to lake.
6.3 P20/17519/F Land At Arnoldsfield Trading Estate The Downs Wickwar South Gloucestershire GL12 8JB: Erection of single storey storage building (Class B8).
6.4 P20/17664/TCA Maple House Station Road Wickwar South Gloucestershire GL12 8NB: Works to no.1 Horse Chestnut to remove large branch, works to no.3 Leylandi to reduce height by half Situated in the Wickwar Conservation Area.
Items for decision
7. Items for CONSIDERATION and DECISION
7.1 To CONSIDER and take a DECISION on a proposal to introduce an annual Parish Council Awards scheme (See Agenda Report)
7.2 To CONSIDER and take a decision on estimates to cut the hedges at King George V Playing Field and Park Field in the autumn. (To be provided at the meeting).
7.3 To CONSIDER and take a DECISION on quotations for proposed new benches around the village (To be provided at the meeting).
7.4 To CONSIDER and take a DECISION on whether to engage ROSPA to carry out an independent interim inspection of newly installed equipment and surfacing at the King George V Play Area (after the new climbing unit has been installed). APPROVE funding. (Cost to be advised at the meeting).
7.5 To CONSIDER and take a DECISION on action required to address problems with litter bins at King George V Playing Field.
7.6 To CONSIDER and take a DECISION on options to replace the wooden bridges removed from the King George V Play Area in September.
7.7 To CONSIDER priorities for spending the £10,000 Business Support Grant received in July 2020. (See Agenda Report)
7.8 To CONSIDER and take a DECISION on the process for agreeing a Parish Council action plan for 2021/22 to inform the budget-setting process. (See Agenda Report)
7.9 To CONSIDER and AGREE the application process for projects to be funded from unallocated Community Infrastructure Levy (CIL) funding, and the process for consulting on infrastructure priorities. (See Agenda Report).
7.10 To CONSIDER and AGREE how to respond to the NALC consultation on the Planning for The Future White Paper (Circulated).
7.11 To NOTE the website accessibility check for www.wickwarparishcouncil.gov.uk and APPROVE the website accessibility statement. (Circulated).
Items for information only
8. To NOTE the switchover to new Councillor email addresses and to remind Councillors of the need to log in weekly.
9. To NOTE the outcome of enquiries regarding ownership of Wickwar Cemetery and Park Field.
10. To RECEIVE the register of correspondence received (list available at the meeting)
Requests for financial assistance
None.
Burial matters
11. To NOTE the interment (cremation) IRO Lees.
12. To NOTE the transfer of the ERB IRO Finlinson to P Cutbill.
13. To NOTE approval of an application for a memorial IRO Ebborn.
Finance
14. To NOTE the monthly bank reconciliation for August 2020. Chairman to sign as a true record. (Circulated)
15. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (These are listed in the attached payment schedule).
16. To NOTE the budget monitoring report to 31st August 2020, prepared by the Clerk. Chairman to sign as a true record. (Circulated)
17. To NOTE emergency work to make the play area safe £320 (remove wooden bridges and replace balance beam).
18. To APPROVE the annual CIL funding statement to be sent to South Gloucestershire Council (Circulated.)
19. To REVIEW and APPROVE changes to the asset register for 2020/21.(Circulated).
20. To APPROVE a journal from the general reserve to the earmarked reserve of £10,000 (Business Support Grant).
21. To NOTE the NJC pay increase for the Clerk to be applied from 1st September 2020 (backdated to April 2020)
22. Items for the next agenda.