All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 1st May 2024
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 25th April 2024
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To ELECT the Chairman of the Parish Council.
2. To ELECT the Vice Chairman of the Parish Council
3. To RECEIVE the Declaration of Acceptance of Office forms from the newly elected Chairman and Vice Chairman
4. To RECEIVE apologies for absence
5. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
6. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
7. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda.
8. To determine which items, if any, of the agenda should be taken with the public excluded.
9. To REVIEW and ADOPT terms of reference for Council committees and working groups.
10. To REVIEW and ADOPT Standing Orders, Policies and Financial Regulations. (circulated)
11. To REVIEW and AGREE Parish Council representation on external bodies and arrangements for reporting back.
Planning
12. Planning – For the Council to NOTE the following planning decisions
None for this meeting
13. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
13.1 P24/00898/HH – 61 Inglestone Road Wickwar. Erection of two storey and single storey rear extension and first floor extension over existing garage to form additional living accommodation
13.2 P24/00883/F – Hall End Land And Barns Hall End. Storage of 1no static caravan and works to stabilise the entrance to the land to enable delivery of the caravan
Items for CONSIDERATON and DECISION
14. To CONSIDER a donation from the AHS Turret Clock Group following their visit to the Town Hall clock
15. To AGREE the next steps regarding an archaeological survey ahead of the cemetery extension
16. To DISCUSS the Wickwar Traffic Management Scheme and village sign.
17. To CONFIRM arrangements for insurance cover in respect of all insurable risks
Reports
18. To RECEIVE a report from the Ward Councillor
19. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
19.1 King George V Playing Fields
19.2 Wickwar Community Centre
19.3 Wickwar Town Hall
19.4 Wickwar Cemetery
19.5 Wickwar Youth Club
Items for information only
20. To RECEIVE the April play equipment inspection from ROSPA and the April assets inspection (Circulated)
21. To RECEIVE the list of correspondence received (list available at the meeting
Requests for financial assistance
22. Citizens Advice Bureau South Glos for their volunteer training programme
23. Wickwar Youth Club
Burial matters
24. ERB Transfer of plot 134 to Jean Clarke to be signed
Finance
25. To NOTE the monthly bank reconciliations for March 2024. Chairman to sign as a true record. (Circulated)
26. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
27. To REVIEW the bank account mandates
28. To REVIEW the Council’s and/or staff subscriptions to other bodies (See Agenda Report)
29. To REVIEW the Council’s expenditure incurred under s.137 of the Local Government Act 1972 for the financial year 2023/24 and to NOTE the s. 137 limit for 2024/25 (See Agenda Report)
30. To REVIEW the Council’s expenditure of CIL (Community Infrastructure Levy) for the financial year 2023/24 and note the amount of unspent CIL (See Agenda Report)
Items for the next agenda
31.