All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 5th March 2025
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 27th February 2025
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
None for this meeting
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P25/00259/F – 17 Cotswold View Wickwar. Change of use of ground floor to convenience store (Use Class E(a)) as defined in the Town and Country Planning (Use Classes) Order 1987 (as amended). Erection of a two storey rear extension to form additional retail space to ground floor and additional living accommodation to first floor.
7.2 P25/00074/F – 78 Station Road Wickwar. Partial demolition of annexe, and erection of 1no. attached dwelling with rear terrace and associated works.
7.3 P25/00383/F – Granary Cottages, Cowship Lane, Cromhall. Conversion of 4no. holiday lets into 2no. dwellings (Class C3), including new external windows and doors
Items for CONSIDERATON and DECISION
8. To AGREE dates of meetings for the following council year May 2025 -April 2026 including the annual parish meeting
9. To AGREE to purchase a disabled access ramp for the Town Hall
10. To CONSIDER flags and hanging baskets for the Town Hall for this summer
11. To CONSIDER a list of jobs for the South Glos Council Parish Maintenance team
12. To AGREE to summer events at King George’s Field
13. To CONSIDER dates for an open afternoon at the new pavilion building
14. To CONSIDER options for a cleaning service at the pavilion
Reports
15. To RECEIVE a report from the Ward Councillors
16. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
16.1 King George V Playing Fields
16.2 Wickwar Community Centre
16.3 Wickwar Town Hall
16.4 Wickwar Cemetery
16.5 Wickwar Youth Club
17. To receive an update from the Flooding Working Group
Items for information only
18. To RECEIVE the February play equipment inspections (Circulated)
19. To RECEIVE the list of correspondence received (list available at the meeting
Requests for financial assistance
20. Citizens Advice Bureau for their volunteer training programme
21. Wickwar Women’s Circle for presentation equipment
22. Wickwar Entertainment Committee for the June festival
23. Wickwar Exhibition to be held at the Town Hall
Burial matters
24.
Finance
25. To NOTE the monthly bank reconciliation for February 2024. Chairman to sign as a true record. (Circulated)
26. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
27. To CONSIDER applying for a bank card for making Council purchases
28. To APPROVE the updated asset register (circulated)
29. To AGREE to appoint an internal auditor and ensure their independence from the Council
Items for the next agenda
30.