Minutes 01-07-2021
Wickwar Parish Council
Meeting of the Parish Council – Minutes
A meeting of the above Council was held on Wednesday 1st July 2021 in the garden of Elmcroft, Frith Lane, Hall End, Wickwar GL12 8PD.
Attended:
Councillor S Isaac (Chairman)
Councillor A Carroll
Councillor G Fielding
Councillor C Maidment
Councillor A Pennington
Apologies:
Councillor J Jones
Ward Councillor and Councillor P Trull
Clerk:
Mrs R Davis
Public time (Duration 20 minutes maximum)
Two members of the public addressed the meeting.
A member of the public attended to provide additional information about an application for grant funding for a community Remembrance Day poppy display. Councillors asked questions and responses were given.
A member of the public attended to ask if the council had been consulted about a possible planning application for a farm shop. The Chairman confirmed that the council had been contacted by a potential applicant, but no preapplication comments had been made to the applicant. The Chairman confirmed that if preapplication advice was requested by the applicant, they would be invited to present the application at a council meeting held in public.
1.07.21 To RECEIVE apologies for absence.
Councillor J Jones and Councillor P Trull sent apologies.
2.07.21 To NOTE and RECORD Declarations of Interests relevant to this meeting.
Cllr Pennington declared a pecuniary interest in item 7.1 (planning application P21/04327/NMA 48 Inglestone Road Wickwar South Gloucestershire GL12 8NH). In accordance with Wickwar Parish Council’s Code of Conduct Cllr Pennington did not vote on this item.
3.07.21 To AGREE whether the minutes from the ordinary meetings held on 5th May 2021 and 24th June 2021 should be signed as an accurate record of the meeting.
It was proposed, seconded and RESOLVED to accept the minutes of the meetings held on 5th May 2021 and 24th June 2021. They were duly signed
4.07.21 To determine which items, if any, of the Agenda should be taken with the public excluded.
No items required the public to be excluded.
It was proposed, seconded and RESOLVED to bring forward item 21 (To CONSIDER and take a DECISION on an application from Wickwar Environmental Action Group for materials for a Remembrance Day community poppy display constructed by volunteers – £500.) so that the representative attending could listen to the discussion. See minute 21.07.21.
Planning
5.07.21 Planning – For the Council to NOTE the following planning decisions
5.1.07.21 P21/03032/F 9 Amberley Way Wickwar South Gloucestershire GL12 8LW: Erection of a two storey side extension to form additional living accommodation. Approve with Conditions.
5.2 07.21 P21/02551/F The Gables 60 High Street Wickwar South Gloucestershire GL12 8NP: Erection of rear single storey open sided wooden veranda. Approve with Conditions.
6.07.21 Planning – For the Council to NOTE the following comments on planning applications submitted by the Clerk with delegated authority.
6.1.07.21 P21/04031/F 22 High Street Wickwar South Gloucestershire GL12 8NG: Erection of a detached garage. Neutral.
7.07.21 Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting.
7.1.07.21 P21/04327/NMA 48 Inglestone Road Wickwar South Gloucestershire GL12 8NH: Non Material Amendment attached to planning permission P20/18145/F to replace external skin with aggregate blocks and render
Cllr Pennington declared a pecuniary interest in this application. He left the meeting for the duration of the item and did not vote.
It was proposed, seconded and RESOLVED to submit a neutral response.
7.2.07.21 P21/04672/F Land at Pincots Farm Pincots Lane Wickwar South Gloucestershire GL12 8NY: Erection of 1 no. rural workers dwelling with associated works.
It was proposed, seconded and RESOLVED to submit a neutral response.
The Council considered the following applications received before the meeting (not on agenda):
7.3.07.21 P21/04482/F The Old Dairy Tanhouse Lane Yate South Gloucestershire BS37 7QL: Erection of a single storey extension to form additional living accommodation.
It was proposed, seconded and RESOLVED to submit a neutral response.
7.4.07.21 P21/04487/LB The Old Dairy Tanhouse Lane Yate South Gloucestershire BS37 7QL: Erection of a single storey extension to form additional living accommodation.
It was proposed, seconded and RESOLVED to submit a neutral response.
8.07.21 For the Council to REVIEW and COMMENT on PT.6973 , Informal Consultation – Application to divert footpaths LWR 21A & LWR 22 at Wickwar.
It was proposed, seconded and RESOLVED to support both diversions and the reasons put forward in the ‘statement of reasons’.
Items for decision
9.07.21 Items for CONSIDERATION and DECISION
9.1.07.21 To APPROVE the register of delegated decisions taken between 5th May 2021 (date of last meeting) and 1st July 2021. (Appendix 1)
It was proposed, seconded and RESOLVED to APPROVE the register of delegated decisions taken between 5th May 2021 (date of last meeting) and 1st July 2021.
9.2.07.21 To REVIEW and ADOPT the updated Reserves Policy.
It was proposed, seconded and RESOLVED to APPROVE the updated Reserves Policy.
9.3.07.21 To CONSIDER and take a DECISION on proposed locations for additional community benches to be funded via Community Infrastructure Levy, and AGREE how the public should be consulted on the proposals.
Deferred to next meeting.
9.4.07.21 To CONSIDER the options for providing community benches that are inclusive for people with dementia.
Deferred to next meeting.
9.5.07.21 To CONSIDER and take a DECISION on a proposal to refurbish the Town Hall clockface using Community Infrastructure Levy funding and AGREE how the public should be consulted on the proposal.
It was proposed, seconded and RESOLVED to take a final decision on a project to refurbish the Town Hall clockface once residents have been consulted proposed via an article on the website and in the Parish News.
9.6.07.21To CONSIDER and take a DECISION on a proposal to install a community defibrillator at the King George’s Field pavilion using Community Infrastructure Levy funding and AGREE how the public should be consulted on the proposal. (Please note that this project is likely to require the permission of the King George’s Field Trust.)
Deferred to next meeting.
9.7.07.21 To CONSIDER and take a DECISION on quotations for updating the safety surfacing under the swings at King George’s Field Play Area and APPROVE the use of Community Infrastructure Levy funding for the project.
It was proposed, seconded and RESOLVED to accept the quotation from GB Sports Ltd to skim the area under the swings with black EPDM at a cost of £4,909 including VAT, using CIL funding.
Items for information only
10.7.21 To NOTE the playground inspection for April, May and June 2021.
Noted.
11.07.21 To NOTE a report from the Council’s insurance provider re repairs to the Town Hall clock following suspected storm damage
Noted.
12.07.21 To RECEIVE an update following a recent informal site visit to the Tyndale Reach estate by a Councillor (progress with repositioning the northern pedestrian gate on the multi user path, trees, bins and benches) – verbal.
Deferred to next meeting.
13.07.21 To RECEIVE an update following the Cotswold Edge Community Engagement Forum meeting 01/07/21 – verbal.
Deferred to next meeting.
14.07.21 To RECEIVE an update on progress with identifying suppliers to quote for a ground water risk assessment as specified in the CDS Group report on Park Field as a suitable site for cemetery expansion – verbal.
Deferred to next meeting.
15.07.21 To RECEIVE an update on progress identifying responsibility for the cedar tree adjacent to open cemetery which requires further inspection work. (As per Tree Condition Report conducted Nov 2020) – verbal.
Deferred to next meeting.
16.07.21 To RECEIVE an update on progress with obtaining Listed Building Consent to mount two Nature & Remembrance Trail maps on the Town Hall – verbal.
Deferred to next meeting.
17.07.21 To RECEIVE the register of correspondence received (list available at the meeting)
Received.
Reports
18.07.21 To RECEIVE a report from the Ward Councillor
The Ward Councillor was not in attendance.
19. 07.21 To RECEIVE an update report on progress with the Wickwar Parish Council Action Plan 2020-25 and actions from previous meetings.
Deferred to next meeting.
20.07.21 To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions as necessary:
20.1.07.21 King George V Playing Fields
20.2.07.21 Wickwar Youth Club
20.3.07.21 Wickwar Community Centre
20.4.07.21 Wickwar Town Hall
20.5.07.21 Wickwar Cemetery
All reports were deferred to the next meeting.
Requests for financial assistance
21.07.21 To CONSIDER and take a DECISION on an application from Wickwar Environmental Action Group for materials for a Remembrance Day community poppy display constructed by volunteers – £500.
It was proposed, seconded and RESOLVED to award £500 to Wickwar Environmental Action Group for materials for a Remembrance Day community poppy display. Grant to be paid between meetings to avoid delays to the construction of poppies.
Burial matters
22.07.21 To sign the retrospectively issued Exclusive Right of Burial (ERB) for plot 357 IRO of Lucy Lawrence, Alma Carroll, Edward Carroll and Mary Carroll. (See minute 18.05.20)
Signed.
23.07.21 To sign the ERB for plot 403 IRO Biggadike.
Signed.
24.07.21 To NOTE the transfer of plot 415 (Finlinson to Cutbill) and sign the duplicate ERB.
Noted and signed.
25.07.21 To NOTE the transfer of plot 256 via statutory declaration (Iles to Chappell) and the assignment of the plot to a second holder. Sign the duplicate ERB.
Noted and signed.
Finance
26.07.21 To NOTE the monthly bank reconciliations for April and May 2021 and bank balances. Chairman to sign as a true record.
Noted and signed.
27.07.21 To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations (These are listed in the attached payment schedule).
It was proposed, seconded and RESOLVED to APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations.
28.07.21 To NOTE the budget monitoring report to 31st May 2021, prepared by the Clerk. Chairman to sign as a true record.
Noted and signed.
29.07.21 To APPROVE the creation of new earmarked reserves listed (amounts and purposes) from underspend during the financial year 2020/21.
It was proposed, seconded and RESOLVED to create the following new earmarked reserves:
CILCA (carry forward of underspend) £750
Burial ground wall repair fund (renewals) £770
Community renewal grant fund (carry forward of underspend) £1,338
Clock repairs (other predicted liability) £2,805.65
And to increase the following existing earmarked reserves:
Play Area Improvement (Other – future project) increase by £1,000 to £5,837.40
CIL (developer contributions) increase by £7,235.39 unspent CIL from 2020/21 allocation to £21,698.28
30.07.21 Items for the next agenda.
Deferred items from above.
The meeting was closed at 7.55pm.