Minutes 24-06-2021
Wickwar Parish Council
Meeting of the Parish Council – Minutes
A meeting of the above Council was held on Thursday 24th June 2021, outside the pavilion, King George’s Field, Wickwar, GL12 8JB, commencing at 7.00pm.
Attended:
Councillor S Isaac (Chairman)
Councillor A Carroll
Councillor G Fielding
Councillor A Pennington
Apologies:
Councillor C Maidment
Councillor J Jones
Ward Councillor and Councillor P Trull
Clerk:
Mrs R Davis
Public time (Duration 20 minutes maximum)
A member of the public raised a concern that the verges on the local lanes have not been cut and this is hazardous for pedestrians. The Clerk will report to South Gloucestershire Council.
1.06.21 To RECEIVE apologies for absence.
Apologies were received from Cllr Maidment, Cllr Jones and Cllr Trull.
2.06.21 To NOTE and RECORD Declarations of Interests relevant to this meeting.
None.
3.06.21 To determine which items, if any, of the Agenda should be taken with the public excluded.
No items required the public to be excluded.
Items for decision
4.06.21 To AGREE the date and venue for the next face to face meeting of the Council.
It was proposed, seconded and RESOLVED to hold the 7th July Council meeting outdoors at the garden of Elmcroft, Frith Lane, Wickwar to minimise the risk of transmission of Covid 19. The September meeting will be held at Holy Trinity Church, Wickwar, subject to obtaining permission to use the building.
5.06.21 To CONSIDER and take a DECISION on whether to instruct the Clerk to obtain quotations for the following tidying/ maintenance work in the closed churchyard and open cemetery:
(i) Closed churchyard – clear the ivy from the slope adjacent to the stank after the area has been strimmed in July. (This was a wildflower area but the shade from the trees has caused it to become overgrown with ivy and then weeds in the spring/ summer).
(ii) Closed cemetery – clear the 2 metre wide area in front of the southern and western walls which has become overgrown with brambles, ivy and laurels.
(iii) Open cemetery – clear the overgrown weedy area on the southern wall, adjacent to the church.
(iv) Open cemetery – clear the overgrown weedy area in the corner of the northern wall, adjacent to the paupers’ grave.
(v) Open cemetery – clear all overgrown graves and areas between graves in the old section of the open cemetery (between the new noticeboard and the southern wall by the church).
It was proposed, seconded and RESOLVED to instruct the Clerk to obtain quotations for the work as listed, to be considered by the Council.
6.06.21 To CONSIDER and take a DECISION on whether to approve the use of Community Infrastructure Levy (CIL) funding (£225 plus paint) to repaint the roundabout in the play area. Work to be undertaken by Transformations Painting and Decorating.
It was proposed, seconded and RESOLVED to approve the use of Community Infrastructure Levy (CIL) funding (£225 plus paint) to repaint the roundabout in the play area. Work to be undertaken by Transformations Painting and Decorating.
Requests for financial assistance
7.06.21 To CONSIDER a grant application for CIL funding from Wickwar Community Centre (charity) for a new concrete base and storage shed (£3,940.78).
The Clerk confirmed that the applicant had provided evidence of obtaining three competitive quotations for the groundwork and for the shed. It was proposed, seconded and RESOLVED to award a CIL grant of £3,940.78 to Wickwar Community Centre (charity) for a new concrete base and storage shed.
Finance
8.06.21 To NOTE the transfer of £40,000 to Redwood Bank deposit account on 08/06/21, using Clerk’s delegated powers.
Account balances at 18/06/21 as follows:
Unity Trust current account £42,072.15
Unity Trust savings account 1 £10,556.59
Unity Trust savings account 2 £5,211.73
Redwood savings account £80,486.63
Total £141,327.10
Noted.
9.06.21 To REVIEW and APPROVE the end of year accounts for 2020/21.
It was proposed, seconded and RESOLVED to approve the end of year accounts for 2020/21.
10.06.21 To CONSIDER and APPROVE the Annual Internal Audit Report and report form the Internal Auditor for 2020/21.
It was proposed, seconded and RESOLVED to approve Annual Internal Audit Report and report from the Internal Auditor for 2020/21.
11.06.21 To REVIEW and APPROVE the Annual Governance Statement for the year 2020/21 (Section 1). Chairman and Clerk to sign.
It was proposed, seconded and RESOLVED to approve the Annual Governance Statement for the year 2019/20. The Chairman and Clerk duly signed
12.06.21 To REVIEW and APPROVE the Accounting Statement for 2020/21. (Section 2). Chairman to sign.
It was proposed, seconded and RESOLVED to approve the signed Accounting Statement for the year 2020/21. The Chairman duly signed.
13.06.21 To REVIEW and APPROVE supporting documentation to be supplied to the external auditor – (i) explanation of variances and (ii) explanation for NO response, section 1, box 9.
It was proposed, seconded and RESOLVED to approve the supporting documentation to be supplied to the external auditor – (i) explanation of variances and (ii) explanation for NO response, section 1, box 9.
14.06.21 To NOTE the dates of the Notice of Public Rights.
It was noted that the Public Rights period will run from Tuesday 29th June to Monday 9th August 2021.
The meeting was closed at 7.21pm.