All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 1st March 2023
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 23rd February 2023
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P23/00202/PNA– Land At Barbers Court Farm West End Wickwar. Formation of trackway with associated hardstanding. Decision: Refusal as prior approval needed
6.2 P22/06768/RVC – RMC Aggregates Wickwar Quarry The Downs Wickwar. Variation of condition 1 attached to planning permission PT17/3550/MW, to vary the date the plant, buildings and other structures shall be removed from the site until cessation of minerals extraction at Wickwar Quarry or by the 31st December 2038. Decision: Approve with conditions
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P23/00410/PN1– Land Off High Street Wickwar. Installation of 1 no. 18m monopole supporting 6 no. antennas with a wraparound equipment cabinet at the base of the column, the installation of 3 no. additional equipment cabinets and ancillary development thereto
7.2 P23/00609/F – Newbarn Farm Wickwar Road Yate. Change of use of stables (sui generis) to workers facilities (Class E) as defined in the Town and Country planning (Use Classes) Order 1987 (as amended).
Items for CONSIDERATON and DECISION
8. To AGREE dates of meetings for the following council year May 2023-April 2024 including the annual parish meeting
9. To CONSIDER the purchase of a coronation flag for the town hall
10. To CONSIDER whether to let Park Field for the 2023 grazing season
11. To NOTE the information given to the Council regarding the number of overweight lorries travelling through the village
12. To CONSIDER a request from Wickwar Wanderers Football Club to install 2 extra shower heads at the pavilion if promotion is secured this season
13. To APPROVE the revised quotation for works to refurbish the town hall downstairs room
14. To AGREE a budget for the upcoming VIP event
15. To DISCUSS congestion around the junction of Pennington Road and Sodbury Road
16. To further DISCUSS the possibility of an honours board for the town hall
17. To DISCUSS the wording for the plaques on the Avon Crescent benches
Reports
18. To RECEIVE a report from the Ward Councillor
19. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
19.1 King George V Playing Fields
19.2 Wickwar Community Centre
19.3 Wickwar Town Hall
19.4 Wickwar Cemetery
19.5 Wickwar Youth Club
Items for information only
20. To RECEIVE the February play equipment inspections (Circulated)
21. To RECEIVE the list of correspondence received (list available at the meeting
Requests for financial assistance
22. Avon Crescent Community Centre for the King’s Coronation celebrations
Burial matters
23. To sign the ERB transfer for plot 205 at Wickwar Cemetery
Finance
24. To NOTE the monthly bank reconciliation for January 2023. Chairman to sign as a true record. (Circulated)
25. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
26. To APPROVE the purchase of a shopping voucher to the value of £60 for the clock winder’s holiday cover
27. To APPROVE the updated asset register (circulated)
28. To CONSIDER the purchase of an extended warranty for the clerk’s laptop purchased in 2022
Items for the next agenda
29.