All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 7th June 2023
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 1st June 2023
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
_____________________________________________________________________________________
Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P23/01342/TCA– Maple House Station Road Wickwar. Works to fell 4no Leylandii tress and crown reduce 8no Leylandii trees by 4.5 metres. Trees situated within the Wickwar Conservation Area. Decision: No objection
6.2 P23/00943/F and P23/00942/LB – Yate Court Farm Limekiln Road. Alterations to barn (Building F) to reduce depth, increase roof height and install solar panels to the roof; demolition of barn
(Building J); erection of replacement shed (Building K); and erection of greenhouse (Building L). Decision: Approve with conditions
6.3 P22/06982/F – Land at Little Birdbush Wickwar Road. Erection of 1 no. agricultural building with associated works. Decision: Approve with conditions
6.4 P23/01410/F – Land off The Downs Wickwar. Formation of new access and associated works. Decision: Withdrawn
6.5 P23/01423/TCA – Southfields 148C Inglestone Road Wickwar. Works to 1no. Goat Willow, 1no. Purple Plum, and 1no. Ash to cut back by 25% situated in the Wickwar Conservation Area. Decision: No objection
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P23/01633/HH – Barbers Court Farm West End Wickwar. Erection of two storey rear extension to provide additonal living accommodation.
7.2 P23/01603/RVC – Wickwar Quarry The Downs Wickwar.Variation of condition 1 attached to permission PT11/2203/MW to update the proposed timeframe in which works described cease and variation of condition 7 attached to PT11/2203/MW to increase daily HGV movement to and from the site.
7.3 P22/02019/F – Land between Gravel Hill Road and Brinsham Lane Yate. : Construction of Temporary Haul Road to link Southfields and Brinsham West Quarries with subsequent restoration (revised plans submitted).
7.4 P23/01646/F – Land between Rag Lane And Eastfield Drive Yate. Installation of underground grid connection between Rag Lane Solar Farm and Chipping Sodbury Substation and associated works.
7.5 P23/01614/LB – 3 High Street Wickwar. Alterations of existing rooflights and installation of new
rooflight. Internal alterations to form new openings.
7.6 P22/07114/F – Land at Varley Farm Talbots End Cromhall. Reconsultation on construction of a solar farm with associated works, equipment and infrastructure.
Items for CONSIDERATON and DECISION
8. To AGREE repairs to the Town Hall noticeboards
9. To CONSIDER purchase of bulbs for the planter on the Sodbury Road opposite the youth club.
10. To AGREE to display hanging baskets at the Town Hall
11. To CONSIDER a request from Wickwar Wanderers to use King George’s Field for their new skills group football training
12. To CONSIDER the findings from the recent ROSPA play equipment inspection
13. To DECIDE on arrangements for the church administrator to work at the Town Hall
14. To CONSIDER purchasing a shield, cups and rosettes for the Wickwar Games and Produce Show
Items for information only
15. To RECEIVE the May play equipment and assets inspection (Circulated)
16. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
17. Wickwar Youth Centre re roof repairs
Burial matters
28. To NOTE the burial of Ann Davies in plot 385 at Wickwar Cemetery
Finance
19. To NOTE the monthly bank reconciliation for April 2023. Chairman to sign as a true record. (Circulated)
20. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
21. To REVIEW and APPROVE the end of year accounts for 2022/23. (Circulated)
22. To CONSIDER and APPROVE the Annual Internal Audit Report and report from the Internal Auditor for 2022/23. (Circulated)
23. To REVIEW and APPROVE the Annual Governance Statement for the year 2022/23 (Section 1). Chairman to sign. (Circulated)
24. To REVIEW and APPROVE the Accounting Statement for 2022/23. (Section 2). Chairman and Clerk to sign. (Circulated)
25. To REVIEW and APPROVE supporting documentation to be supplied to the external auditor – (i) explanation of variances and (ii) explanation for NO responses. (Circulated)
26. To NOTE the dates of the Notice of Public Rights. (Circulated)
27. To COMPLETE internal controls
28. To NOTE the expected Community Infrastructure Levy monies to be received from the year 2022/23
Reports
29. To RECEIVE a report from the Ward Councillor
30. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
30.1 King George V Playing Fields
30.2 Wickwar Community Centre
30.3 Wickwar Town Hall
30.4 Wickwar Cemetery
30.5 Wickwar Youth Club
Items for the next agenda
36.