All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 5th November 2025
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 30th October 2025
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P25/01764/RVC – Variation of condition 8 attached to P23/01646/F to consider new cable route. Installation of underground grid connection between Rag Lane Solar Farm and Chipping Sodbury Substation and associated works. Decision: Approve with conditions
6.2 P25/01629/F – 35 High Street Wickwar. Relevant demolition of existing conservatory. Erection of single storey extension to provide games room and toilets. Installation of ramp, covered deck area and open terrace area. Decision: Refusal
6.3 P25/01902/LB – 35 High Street Wickwar. Relevant demolition of existing conservatory. Erection of single storey extension to provide games room and toilets. Installation of ramp, covered deck area and open terrace area. Decision: Refusal
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P25/02141/PIP – Land at Sodbury Road. Permission in principle for the erection of 2no dwellings. Decision: Application withdrawn
7.2 P25/02049/MW – Land At Wickwar Quarry The Downs Wickwar. Construction and operation of a mineral washing plant processing up to 100,000 tonnes per annum of waste materials producing sands, aggregates and clays
7.3 P25/02409/HH – Celestine Cottage Limekiln Road Yate. Erection of annexe ancillary to the main dwelling.
7.4 P25/02134/TRE – The Croft Bury Hill Lane Yate. Works to Crown reduce 1.no Ash Tree by 10-12.5 metres and remove deadwood. Covered by Tree Preservation Order SGTPO
Items for CONSIDERATON and DECISION
8. To CONSIDER funding the fitting of an outside tap at Wickwar Youth Centre to assist with watering the Sodbury Road planter
9. To AGREE Parish Council representation at the Remembrance Sunday Service
10. To CONSIDER green bin subscriptions for the bins at the cemetery
11. To DISCUSS the impact on King George’s Field of the new pump track
12. To AGREE to use of the pavilion on Saturday mornings for refreshments
13. To CONSIDER purchasing Christmas Trees for the Town Hall
14. To AGREE the final invoice to the PCC for Town Hall working
15. To CONSIDER the ‘special expenses’ calculation for 2026/27 from South Gloucestershire Council for services provided in Wickwar parish
16. To DISCUSS the findings of the archaeological survey of Park Field and next steps
Reports
17. To RECEIVE a report from the Ward Councillors
18. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
18.1 King George V Playing Fields
18.2 Wickwar Community Centre
18.3 Wickwar Town Hall
18.4 Wickwar Village Hall
18.4 Wickwar Cemetery
18.5 Wickwar Youth Club/
19. To receive an update from the Flooding Working Group
Items for information only
20. To RECEIVE the October play equipment inspections (Circulated)
21. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
22. Avon Crescent Community Club for Christmas celebrations
23. Read With Me for training volunteer readers
24. WPFA for pump track running costs
Burial matters
25. None for this meeting
Finance
26. To NOTE the monthly bank reconciliation for September 2025. Chairman to sign as a true record. (Circulated)
27. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
28. To NOTE the completed CIL return for sending to South Glos and review the CIL monies situation
29. To NOTE the half year budget monitoring report
Items for the next agenda
30.