All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 6th May 2026
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 30th April 2026
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To ELECT the Chairman of the Parish Council.
2. To ELECT the Vice Chairman of the Parish Council
3. To RECEIVE the Declaration of Acceptance of Office forms from the newly elected Chairman and Vice Chairman
4. To RECEIVE apologies for absence
5. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
6. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
7. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda.
8. To determine which items, if any, of the agenda should be taken with the public excluded.
9. To REVIEW and ADOPT terms of reference for Council committees and working groups.
10. To REVIEW and ADOPT Standing Orders, Policies and Financial Regulations. (circulated)
11. To REVIEW and AGREE Parish Council representation on external bodies and arrangements for reporting back.
Planning
12. Planning – For the Council to NOTE the following planning decisions
12.1 P26/00399/LB – 3 High Street Wickwar. External alterations to replace 2no first floor sash windows on front elevation with similar heritage glass double glazed units made from accoya. Decision: Approve with conditions
12.2 P26/00153/HH – 53 High Street Wickwar. Erection of rear garden room. Decision: Approve with conditions
13. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
13.1 P26/00778/HH – 9 Amberley Way Wickwar. Repositioning of rear boundary wall to facilitate the creation of 1no. parking bay (resubmission of P25/02824/HH)
Items for CONSIDERATON and DECISION
14. To CONSIDER funding the emptying of a bin next to the Wickwar Pump Track
15. To CONSIDER next steps regarding the defibrillators at the Village Hall and Wood Yard
16. To CONSIDER the purchase of a security box for the new outside tap to be installed at Wickwar Youth Centre
17. To CONFIRM arrangements for insurance cover in respect of all insurable risks
18. To CONSIDER a response to the South Glos consultation regarding special expenses
19. To DISCUSS the poor state of Frith Lane and West End Road and to receive an update regarding the Sodbury Road/Pennington Road speed bump
Reports
20. To RECEIVE reports from Ward Councillors
21. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
21.1 King George V Playing Fields
21.2 Wickwar Community Centre
21.3 Wickwar Village Hall
21.4 Wickwar Town Hall
21.5 Wickwar Cemetery
21.6 Wickwar Youth Club
22. To RECEIVE updates following the recent meetings with WPFA trustees, the Rag Lane Solar Farm Community Engagement meeting, the Breedon Quarry Liason Meeting and Wessex Water
Items for information only
23. To RECEIVE the April play equipment inspection from ROSPA and the April assets inspection (Circulated)
24. To RECEIVE the list of correspondence received (list available at the meeting
Requests for financial assistance
25. Nothing for this meeting.
Burial matters
26. Nothing for this meeting.
Finance
27. To NOTE the monthly bank reconciliations for March 2026. Chairman to sign as a true record
28. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
29. To REVIEW the bank account mandates
30. To REVIEW the Council’s and/or staff subscriptions to other bodies
31. To REVIEW the Council’s expenditure incurred under s.137 of the Local Government Act 1972 for the financial year 2025/26 and to NOTE the s. 137 limit for 2026/27
32. To REVIEW the Council’s expenditure of CIL (Community Infrastructure Levy) for the financial year 2025/26
Items for the next agenda
33.