All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 6th September 2023
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 31st August 2023
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
_____________________________________________________________________________________
Public time (Duration 20 minutes maximum) to include a presentation from Wickwar Environmental Action Group regarding a Local Nature Action Plan for Wickwar and the presentation of Village Awards
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P23/00609/F- Newbarn Farm Wickwar Road Yate. Change of use of stables (sui generis) to workers welfare facilities to support existing onsite forestry business (sui generis) as defined in the Town and Country planning (Use Classes) Order 1987 (as amended). Decision: Approve with conditions
6.2 P23/01840/HH– 24 Burleigh Way, Wickwar. Erection of single storey rear extension to form additional living accommodation. Erection of front porch canopy (amendment to previously approved scheme P22/05094/HH).. Decision: Approve with conditions
6.3 P22/00346/F- Land At Arnoldsfield Trading Estate The Downs Wickwar. Erection of 3 no Industrial Workshops (Class E(g)(iii)) and siting of 4no. storage units (Class B8) with access road, parking and associated works. Decision: Approve with conditions
6.4 P23/01868/HH- 3 Turnpike Gate, Wickwar. Conversion of existing garage to form annexe ancillary to main dwelling Decision: Approve with conditions
6.5 P23/02140/CLP – 32 Amberley Way Wickwar. Installation of rear dormer to facilitate loft conversion. Decision: Approve Certificate of Lawfulness
6.6 P23/01633/HH – Barbers Court Farm West End Wickwar. Erection of two storey rear extension to provide additonal living accommodation. Decision: Approve with conditions
6.7 P23/01646/F– Land Between Rag Lane And Eastfield Drive Installation of underground grid connection between Rag Lane Solar Farm and Chipping Sodbury Substation and associated works. Decision: Approve with conditions
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P23/02389/F – Bramble Cottage, 82 Sodbury Road Wickwar. Change of use of agricultural land to domestic garden (Class C3)
7.2 P23/02480/F – The Pavilion King George V Playing Field Wickwar. Erection of single storey side extension and veranda to form enlarged pavilion
Items for CONSIDERATON and DECISION
8. To APPROVE the Clerk’s attendance on a VAT for unregistered councils training course run by ALCA
9. To APPROVE the Clerk’s attendance on the ICCM Establishing and Managing Gardens of Remembrance training course
10. To NOTE the recommendations from Bristol Fire regarding fire extinguishers at the Town Hall
11. To AGREE a change of date for November’s meeting
12. To AGREE Parish Council representation at Rev Russell’s last church service on Sunday 17th September
13. To CONSIDER action following damage to one of the picnic tables at King George’s Field
14. To CONSIDER quotations for work to the stank trees
15. To CONSIDER installing dog bins at Church Lane and on the West End/Cowship Lane junction
16. To CONSIDER quotations for the Town Hall downstairs room refurbishment
17. To CONSIDER options for repairs to the pothole on the lane leading up to King George’s Field
18. To CONSIDER if Wickwar Entertainment Committee can place a shipping container at King George’s Field
19. To CONSIDER formalization of the permitted footpath into the south entrance of King George’s Field
Reports
20. To RECEIVE reports from Ward Councillors
21. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
21.1 King George V Playing Fields
21.2 Wickwar Community Centre
21.3 Wickwar Town Hall
21.4 Wickwar Cemetery
21.5 Wickwar Youth Club
Items for information only
22. To RECEIVE the July and August play equipment inspections (Circulated)
23. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
24. WPC regarding support for the village firework display
25. Wickwar Youth Club for roof repairs
26. Wickwar Toddler Group for Village Games expenditure and storage boxes
27. Wickwar Environmental Group for Local Nature Action Plan publicity and other work
Burial matters
28. Cremation plot 36A – ERB to be signed
Finance
29. To NOTE the monthly bank reconciliations for June and July 2023. Chairman to sign as a true record. (Circulated)
30. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
31. To REVIEW the Budget Monitoring report for Q1 2023/24
32. To AMEND the bank mandate to enable Cllr Houghton to approve payments
Items for the next agenda
33.