All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 7th September 2022
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 1st September 2022
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
_____________________________________________________________________________________
Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P22/03380/HH – 16 Burleigh Way Wickwar. Erection of two storey side and rear and first floor side extensions to form additional living accommodation. Decision: Approve with conditions
6.2 P22/03632/HH – Pound Barn, Westend, Wickwar. Erection of timber fence. Decision: Approve with conditions
6.3 P21/05624/F – Stable Cottage West End Wickwar. Conversion of attached agricultural barn to form residential accommodation ancillary to main dwelling (Class C3). Decision: Approve with conditions
6.4 P22/03003/F – Land at Captains Farm Hall End Lane Wickwar. Erection of 1 no. agricultural storage building. Decision: Approve with conditions
6.5 P22/00250/F – 87 High Street Wickwar. Partial demolition of rear wall to form gateway, installation of 2.2m entrance gate and creation of hardstanding for parking area. Decision: Approve with conditions
6.6 P20/10660/F – Hill House Cottage Frith Lane Wickwar. Construction 1 no. dwelling house, ancillary annex, pool house, detached garage and new access with associated works. Decision: Refusal
6.7 P22/04007/NMA – 78 High Street Wickwar. Non material amendment to permission P21/00904/F to change the stone wall finish to render. Decision: Approve non material amendment
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P22/04115/HH – The Old Dairy, Tanhouse Lane. Erection of a single storey side extension to form additional living accommodation (re submission of P21/04482/F)
7.2 P22/04117/LB – The Old Dairy, Tanhouse Lane. Erection of a single storey side extension to form additional living accommodation
7.3 P22/05094/HH- 24 Burleigh Way Wickwar. Erection of single and two storey rear extension to form additional living accommodation. Alteration to roofline. Erection of front porch canopy. Rendering cladding and re tiling
7.4 P22/05023/F – Land at Hall End Lane Wickwar. Erection of 1 no. detached dwelling with associated works.
Items for CONSIDERATON and DECISION
8. To CONSIDER recommendations from WEAG for white gates at the village boundaries
9. To CONSIDER quotations to repair the matting around the roundabout in the play area and replace the roundabout bearings which are worn
10. To APPROVE spend for the clerk to attend the ICCM Exclusive Rights of Burial training course
11. To CONSIDER the response from South Glos Council regarding the disabled access and dropped kerbs from the Bellway and Linden estates to Alexander Hosea school
12. To APPROVE training courses for the clerk via ALCA. “Budgeting for Clerks and Finance Staff” and “Internal Controls”
13. To CONSIDER quotations for the purchase of defibrillators for the Pavilion and Youth Club
14. To CONSIDER the purchase of a new first aid kit for the town hall
15. To AGREE to purchase this year’s edition of the Arnold Clarke Guide to Local Council Administration
16. To CONSIDER the purchase of a memorial bench for the KGV field in memory of the late Roy Thompson.
17. To CONSIDER the purchase of a bench for the Avon Crescent community centre and the painting of other benches in the village
18. To CONSIDER the siting of a further multi use bin at the junction of Inglestone Road and North Street
Reports
19. To RECEIVE a report from the Ward Councillor
20. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
20.1 King George V Playing Fields
20.2 Wickwar Community Centre
20.3 Wickwar Town Hall
20.4 Wickwar Cemetery
20.5 Wickwar Youth Club
Items for information only
21. To RECEIVE the July and August play equipment inspections (Circulated)
22. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
23. WPC regarding support for the village firework display
24. Bristol and Weston Hospitals Charity for music lessons for children attending school within the Bristol Royal Hospital for Children
25. WOOSC for an outdoor classroom
26. Wickwar Creative Arts Group for set up costs and equipment
Burial matters
26. Plot 380 Phillips – application for an extra inscription on existing memorial
27. Clarke – application for a memorial headstone
28. Plot 408 Thompson – burial has taken place, ERB to be signed
29. Plot 407 Heslegrave – burial has taken place, ERB to be signed
Finance
30. To NOTE the monthly bank reconciliations for June and July 2022. Chairman to sign as a true record. (Circulated)
31. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
32. To NOTE the completed CIL return sent to South Glos and review the CIL and Section 106 monies situations
33. To CONSIDER the selection of another bank paying a higher rate of interest
34. To COMPLETE an internal control checklist
35. To CONFIRM that the Council will not opt out of the SAAA external auditor appointment arrangements
Items for the next agenda
36.