All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 5th July 2023
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 29th June 2023
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 PT14/2217/MW– Wickwar Quarry The Downs Road Wickwar. Variation of Condition 19 of planning permission PT07/0573/F to enable a comprehensive restoration and aftercare scheme.. Decision: Finally Disposed of
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P23/01840/HH– 24 Burleigh Way Wickwar. Erection of single storey rear extension to form additional living accommodation. Erection of front porch canopy (amendment to previously approved scheme P22/05094/HH)
7.2 P23/01771/F– Land At Archfield Nurseries Station Road Wickwar. Erection of 1 no. new dwelling with associated works.
7.3 P23/01868/HH– 3 Turnpike Gate Wickwar. Conversion of existing garage to form annexe ancillary to main dwelling
Items for CONSIDERATON and DECISION
8. To APPROVE printing and distribution of the Welcome to Wickwar information pack
9. To APPROVE a lease agreement for the church administrator to work at the Town Hall
10. To CONSIDER extra security arrangements at the King George’s Field car park
11. To CONSIDER participation in the D-Day 80 celebrations in 2024
12. To DISCUSS presentation of village awards
Items for information only
13. To RECEIVE the June play equipment and assets inspection (Circulated)
14. To RECEIVE the list of correspondence received (list available at the meeting)
Reports
15. To RECEIVE a report from the Ward Councillor
16. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
16.1 King George V Playing Fields
16.2 Wickwar Community Centre
16.3 Wickwar Town Hall
16.4 Wickwar Cemetery
16.5 Wickwar Youth Club
Requests for financial assistance
17. Green Community Transport for advertising costs
18. Wickwar Out of School Club for summer holiday activities
19. Wickwar Youth Centre for roof repairs
Burial matters
20. To note the ashes interment of Susan Barbour into cremation plot 1
Finance
21. To NOTE the monthly bank reconciliation for May 2023. Chairman to sign as a true record. (Circulated)
22. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
23. To COMPLETE internal controls
24. To REVIEW the Council’s Financial Regulations
25. To CONFIRM that there is no conflict of interest regarding the Council’s external auditors BDO
Items for the next agenda
26.