Wickwar Parish Council
Meeting of the Parish Council – Minutes
A meeting of the above Council was held on Wednesday 6th July 2022, at the Town Hall commencing at 7.00pm.
Attended:
Councillor S Isaac (Chairman)
Councillor G Fielding
Councillor A Carroll
Councillor P Trull (arrived at 8pm)
Councillor R Houghton
Councillor A Parris (left after item 8)
Apologies:
Councillor J Jones
Clerk:
Sarah Quick, Parish Clerk
Public time
Pete Adams, the new Chairman of Wickwar Wanderers Football Club, attended the meeting to introduce himself and to meet members of the Council. Pete wants to represent the club as a whole, to encompass the junior and senior sections. The refurbishment of the Pavilion was discussed where plans need to suit both sections of the club and also the wider community. Cllr Fielding will work towards a project manager attending the Council’s September meeting to present some draft plans. Pete will send the football club committee meeting dates to the clerk to ensure Councillor representation.
A parishioner attended to introduce plans for a new Wickwar Creative Arts Group. The group has 12 members already and is hoping to attract more and to begin meetings from September. They will meet at the Church rooms. The Parish Council is happy to use its website and social media presence to assist with publicising the new group.
Cllr Carroll wished to discuss ways to support the organisers of the Wickwar Games as it has been difficult to attract sponsors this year. The Parish Council would like to provide a perpetual cup or shield for winners of some of the races. Cllr Carroll to discuss with the organisers how would be best to assist.
AGENDA ITEMS
1.7.22 To RECEIVE apologies for absence.
Cllr Jones sent apologies
2.7.22 To NOTE and RECORD Declarations of Interests relevant to this meeting.
Cllr Isaac declared an interest in planning item 7.2
Cllrs Houghton and Trull declared an interest in WOOSC for item number 18
Cllr Trull declared an interest in Green Community Travel for item number 19
3.7.22 To AGREE whether the minutes from the ordinary meeting held on 9th June 2022 should be signed as an accurate record of the meeting.
It was RESOLVED that the minutes of the meeting held on 9th June 2022 should be signed as an accurate record. The minutes were signed by the Chairman.
4.7.22 To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda.
Nothing to report at this meeting
5.7.22 To determine which items, if any, of the Agenda should be taken with the public excluded.
None required
PLANNING
6.7.22 Planning – For the Council to NOTE the following planning decisions & notices
6.1 P22/02545/HH – 19 Inglestone Road Wickwar. Erection of a single storey front extension to form additional living accommodation. (Re-submission of P21/06413/F). Decision: Approve with conditions
Decision noted
7.7.22 Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P22/03380/HH – 16 Burleigh Way Wickwar. Erection of two storey side and rear and first floor side extensions to form additional living accommodation.
RESOLVED: No objection
7.2 P22/03440/RVC – 2 Cowship Cottages Cowship Lane Cromhall. Variation of condition 2 attached to P21/00436/F to substitute plan number 1237-20/3201 with 1237-20/3201 Rev A.
Cllr Isaac declared an interest in the above and did not take part in discussions
RESOLVED: No objection
7.3 P22/03541/HH – Westend House West End Wickwar. Demolition of existing ground floor rear extension and erection of new single storey rear extension to form additional living accommodation. Demolition of existing first floor conservatory to form first floor terrace. Infill of existing rear under croft area to form garden room, WC and shower.
RESOLVED: No objection
7.4 P22/03540/LB – Westend House West End Wickwar. Internal and external works to include demolition of existing ground floor rear extension and erection of new single storey rear extension to form additional living accommodation. Demolition of existing first floor conservatory to form first floor terrace. Infill of existing rear under croft area to form garden room, WC and shower. Replacement of 2no. existing metal framed windows with 2no. sliding sash windows to match existing. Opening up of internal existing kitchen walls and repainting of exterior of dwelling in a limestone colour.
RESOLVED: No objection
7.5 P22/03003/F – Land At Captains Farm Hall End Lane Wickwar. Erection of 1 no. agricultural storage building (retrospective).
RESOLVED: No objection
7.6 P22/03640/HH – Westend Grove West End Wickwar. Demolition of existing single storey swimming pool extension. Erection of single storey rear extension to form additional living accommodation and front entrance portico.
RESOLVED: No objection
ITEMS FOR DECISION
8.7.22 To CO-OPT Allan Parris to the vacancy of Councillor
Cllr Parris signed the Declaration of the Acceptance of Office witnessed by the clerk who duly also signed the acceptance forms
9.7.22 To ACCEPT the terms and conditions of the external payroll company and to sign the application forms
It was proposed, seconded and RESOLVED to accept the terms and conditions of the payroll company and the forms were duly signed
10.7.22 To APPROVE the use of the KGV pavilion and outside power socket by WPFA for the Wickwar Games
It was proposed, seconded and RESOLVED to agree to the use at the Wickwar Games on July 16th
11.7.22 To CONSIDER correspondence from Renewal Energy Systems Ltd regarding new solar energy sites (see agenda notes)
The correspondence was noted however there is no detail currently on the exact location or a firm planning application to consider
12.7.22 To APPROVE fitting of the second bench on the Amberley Way/Burleigh Way green and chase fitting of paving slabs in front of current benches and play area gates
In line with the previous license granted by South Glos council it was proposed, seconded and RESOLVED to arrange for the fitting of the second bench and also request the fitting of paving slabs in front of all benches and the play area gates
13.7.22 To CONSIDER quotations for the purchase of defibrillators for the Pavilion and Youth Club
The clerk is still awaiting a third and final quotation and will present all quotes to the next meeting. Work has also continued to gain permission from South Glos Council to use the Youth Club building for a site
REPORTS
14.7.22 To RECEIVE a report from the Ward Councillor.
Ward Councillor Trull reported that South Glos have launched a housing strategy consultation. There is a strong focus on sustainability in development and encouraging thriving communities and neighbourhoods. Councillors were encouraged to respond to the consultation.
15.7.22 To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions as necessary:
15.1.7.22 King George’s Field
A separate meeting of the Parish Council as trustee of the King George’s Field followed the Council Meeting
15.2.7.22 Wickwar Community Centre
Cllr Fielding reported that there were no concerns from the last committee meeting. The school is undertaking work to its fire alarm system during the summer holidays which will impact on the use of the hall, however the school have found alternative rooms which can be used for the holiday club sessions
15.3.7.22 Wickwar Town Hall
The new plaque to commemorate the Queen’s Jubilee and the clock face restoration has been collected and fitting will be arranged. The date for building works to commence has been pushed back to the start of 2023
15.4.7.22 Wickwar Cemetery
The cemetery extension is still on hold until soil samples are analysed. The clerk has chased the consultant who carried out the work
15.5.7.22 Wickwar Youth Club
Nothing to report at this meeting
ITEMS FOR INFORMATION ONLY
16.7.22. To RECEIVE the play equipment inspection for June (circulated)
17.7.22 To RECEIVE the register of correspondence received
• Extinction Rebellion Youth Bristol contacted the Parish Council regarding their campaign for free bus travel for under 30s. The Council thanks them for their correspondence but does not feel that they can support such a campaign
• WEC wrote to the Parish Council to express their thanks for the financial support given to them in the form of a grant for insurance and toilet costs and also for lighting the beacon as part of the Platinum Ball celebrations
• Bruno Peek, the Queen’s pageant master, wrote to the Parish Council to express thanks for participating in the Jubilee Beacon chain. A certificate was also sent for which the clerk will arrange printing and framing
REQUESTS FOR FINANCIAL ASSISTANCE
18.7.22 To CONSIDER and take a DECISION on an application from WOOSC regarding summer holiday provision
It was proposed, seconded and APPROVED to give £200.00 to WOOSC for these sessions
Cllrs Trull and Houghton declared an interest in the above and did not take part in discussions
19.7.22 To CONSIDER and take a DECISION on an application from Green Community Travel Ltd to purchase dashcams
It was proposed, seconded and APPROVED to give £200 towards the dashcams but no more
Cllr Trull declared an interest in the above and did not take part in discussions
BURIAL MATTERS
20.7.22. Nothing to discuss at this meeting
FINANCE
21.7.22. To NOTE the monthly bank reconciliations for May 2022. Chairman to sign as a true record. (Circulated)
The monthly bank reconciliations for all accounts as of 31st May 2022 were NOTED and signed by the Chairman as a true record
22.7.22. To APPROVE accounts for payment
It was RESOLVED that the payments as listed in the following payment schedule should be made.
Staff salaries June 1301.07
HMRC PAYE due 193.34
Octopus Energy Town Hall June 15.46
Octopus Energy Pavilion June 41.90
PlusNet June 21.60
Water business Trough Parkfield 2.00
WPFA Printing of Village Games programme 484.50
WEAG Daffodil bulbs 350.00
Cottle Memorials Jubilee plaque for town hall 541.20
Wotton Tree Consultancy Ltd KGV tree survey 360.00
Cloud Next Ltd Annual website hosting 119.98
Gloucestershire PFA Annual membership 50.00
23.7.22 To CONSIDER the selection of another bank paying a higher rate of interest
The savings rate at Unity Bank has increased and with further rate increases expected it was RESOLVED to revisit savings options at the next meeting
24.7.22 To COMPLETE an internal control checklist
Cllr Fielding checked a sample of invoices against bank statements and completed and signed an internal control checklist
ITEMS FOR THE NEXT AGENDA
25.7.22. To NOTE any items for inclusion on the following meeting agenda.
There being no further business or items for the next agenda the meeting was closed at 9:05pm