All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 1st June 2022
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 26th May 2022
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P21/07040/PNA Land Off Rag Lane Wickwar South Gloucestershire. Prior notification of the intention to erect an agricultural building for the storage of machinery and fodder.Prior Approval Granted with Conditions
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
Items for CONSIDERATON and DECISION
8. To CONSIDER options regarding the Councillor vacancy
9. To APPROVE purchase of bulbs for the planter on the Sodbury Road opposite the youth club.
10. To further CONSIDER the installation of defibrilators at the Pavillion and Youth Club
11. To APPROVE registration for the Clerk onto the SLCC Introduction to Local Council Administration course
12. To CONSIDER referring the council to the monitoring officer as recommended by the internal auditor in relation to alleged undue influence”.
Reports
13. To RECEIVE a report from the Ward Councillor
14. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
14.1 King George V Playing Fields
14.2 Wickwar Community Centre
14.3 Wickwar Town Hall
14.4 Wickwar Cemetery
14.5 Wickwar Youth Club
Requests for financial assistance
15. WPFA on behalf of the Wickwar Games committee
16. WEAG request for funding for daffodil bulbs purchase
17. Wickwar Youth Club request for funding to refurbishment of the club toilets
Burial matters
18. None
Finance
19. To NOTE the monthly bank reconciliation for April 2022. Chairman to sign as a true record. (Circulated)
20. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
21. To REVIEW and APPROVE the end of year accounts for 2021/22. (Circulated)
22. To CONSIDER and APPROVE the Annual Internal Audit Report and report from the Internal Auditor for 2021/22. (Circulated)
23. To REVIEW and APPROVE the Annual Governance Statement for the year 2021/22 (Section 1). Chairman to sign. (Circulated)
24. To REVIEW and APPROVE the Accounting Statement for 2021/22. (Section 2). Chairman and Clerk to sign. (Circulated)
25. To REVIEW and APPROVE supporting documentation to be supplied to the external auditor – (i) explanation of variances and (ii) explanation for NO responses. (Circulated)
26. To NOTE the dates of the Notice of Public Rights. (Circulated)
27. To CONSIDER the use of a payroll service for payroll and pension administration
Items for the next agenda
28. To CONSIDER the selection of another bank paying a higher rate of interest