All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 2nd September 2026
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 27th August 2026
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P26/01387/CLP – Magnolia House 1 Gulwell Drive Wickwar. Part conversion of existing garage to provide home office and annexe ancillary to the main dwelling. Decision: Approve certificate of lawfulness
6.2 P26/00119/F – Arnoldsfield Trading Estate The Downs Wickwar. Demolition of existing industrial building and erection of 2no. new employment units for mixed use of storage (Class B8) and light industrial processes (Class Eg(iii)) with parking and associated works. Decision: Approve with conditions
6.3 P25/02049/MW – Land At Wickwar Quarry The Downs Wickwar. Construction and operation of a mineral washing plant processing up to 100,000 tonnes per annum of waste materials producing sands, aggregates and clays. Decision: Approve with conditions
6.4 P25/02568/HH – Pound Barn Westend Road Wickwar. Replacement of 3no. existing garage doors with double glazed units, including 1no. new set of french doors with fixed side panel and 2no. full height window units with 2no opening casements in each. Decision: Approve with conditions
6.5 P25/02569/LB – Pound Barn Westend Road Wickwar. Internal and external alterations to remove 3no. garage doors and install glazing in 2no. openings and 1no. set of french doors in final opening. Internal alterations to insulate and re-line the garage roof with plasterboard. Retention of internal works of the erection of sub-dividing stud walls. Decision: Approve with conditions
6.6 P26/00601/F – Land at Oak Tree View Wickwar Road Wickwar. Retention of existing mobile home accommodation as a permanent rural worker dwelling (Resubmission of P25/01405/F). Decision: Approve with conditions
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P26/01821/TDC – Land At Half Acre Lodge Tanhouse Lane. Erection of 2no self-build dwellings (Application for technical details consent following approved Permission in Principle ref: P26/00166/PIP).
7.2 P26/01817/OHLE – Overhead Lines Along West End Wickwar. Application for consent under Section 37 of the Electricity Act 1989 to install an additional wire to existing overheadline. The application is made under section 5(2) of The Overhead Lines (Exemption) (England and Wales) Regulations 2009 – Planning Act 2008.
7.3 P26/01630/CLE – Southfields 148C Inglestone Road Wickwar. Replacement of windows, gutters, small roof repairs, new soffits and fascia.
7.4 P26/01647/F – Land at Celestine Cottage Limekiln Road Yate. Demolition of garage. Erection of 1no. self-build dwelling with associated works.
7.5 P26/01770/PNGR – Building at Hall End Hall End Lane Wickwar. Prior notification of a change of use from agricultural to 1no. dwelling (Class C3) as defined in Part 3 Class Q of the Town and Country Planning (General Permitted Development) (England) Order 2015 to include operational development.
7.6 P26/01726/F – Westend Farm West End Wickwar. Erection of walls and roof over existing stone-walled structure to form animal pen, a small washroom and farm machinery store for agricultural use.
Items for CONSIDERATON and DECISION
8. To review and ADOPT a new Subject Access Request Policy as recommended by the Council’s internal auditor and to ADOPT the updated expenses policy to include the new HMRC mileage rates
9. To CONSIDER replacing the stile at King George’s Field with a kissing gate and new permissive path signage
10. To AGREE to the topping of Park Field
11. To DISCUSS ownership of the Stank
12. To CONSIDER next steps following South Glos Council approval of the new Special Expenses policy
13. To AGREE a new fixed term energy deal
14. To AGREE to Wickwar Entertainment Committee running WECfest at King George’s Field in 2027
15. To DISCUSS action from South Glos re the Sodbury Road speed bumps
16. To CONSIDER funding the pump track ROSPA inspection for WPFA
17. To DISCUSS South Glos Council’s Yate Transport Improvements consultation
18. To NOTE proposed changes to footpath LWR/43 at Bagstone
Reports
19. To RECEIVE reports from Ward Councillors
20. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions as necessary:
20.1 King George V Playing Fields
20.2 Wickwar Community Centre
20.3 Wickwar Village Hall
20.3 Wickwar Town Hall
20.4 Wickwar Cemetery
20.5 Wickwar Youth Club
Items for information only
21. To RECEIVE the July and August play equipment and asset inspections (Circulated)
22. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
23. The PCC of Wickwar for the village fireworks display
24. Wickwar Village Hall for new window blinds
25. Great Western Air Ambulance towards running costs
Burial matters
26. To COMPLETE the ERB purchase for cremation plot 40A at Wickwar cemetery
Finance
27. To NOTE the monthly bank reconciliations for June and July 2026. Chairman to sign as a true record. (Circulated)
28. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
29. To NOTE the receipt of funds from the closed Community Centre bank account and the updated reserves position
Items for the next agenda
30.