All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 5th June 2024
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 30th May 2024
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P24/00587/HH – 3 Arkells Court Wickwar. Conversion of garage to additional living accommodation. Installation of window from existing french doors. Decision: Approve with conditions
6.2 P24/00191/F – Land At Horwood Farm Horwood Lane Wickwar. Demolition of derelict farmhouse. Erection of 1no. agricultural building. Decision: Approve with conditions
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P24/01310/HH – 105 Inglestone Road Wickwar. Demolition of existing conservatory. Erection of single storey rear extension to form additional living accommodation.
Items for CONSIDERATON and DECISION
8. To AGREE the final bill for the Town Hall refurbishment
9. To CONSIDER options for future Annual Parish Meetings.
10. To AGREE for the Clerk to attend a Trust and Charity Law in Practice training course run by ALCA
11. To ADOPT the new NALC model financial regulations
12. To CONSIDER the findings from the recent ROSPA play equipment inspection
13. To CONSIDER the Parish Council’s response to the South Glos Council consultation regarding waiting restrictions on Tyndale Reach
14. To CONSIDER quotations for Park Field surveys ahead of the planned cemetery extension
15. To CONSIDER quotations for ventilation systems for King George’s Field pavilion
Items for information only
16. To RECEIVE the May play equipment and assets inspection (Circulated)
17. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
18. Explorers for expedition equipment
19. WOOSC for summer holiday club activities
20. Great Western Air Ambulance for running costs of attending emergencies
21. Read With Me for reading volunteers at Alexander Hosea school
22. WPFA on behalf of the Wickwar Games Committee for Village Games programmes and toilets
Burial matters
23. To note the burial of Jason Parkins into plot 414 at Wickwar Cemetery
Finance
24. To NOTE the monthly bank reconciliation for April 2023. Chairman to sign as a true record. (Circulated)
25. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
26. To REVIEW and APPROVE the end of year accounts for 2023/24
27. To CONSIDER and APPROVE the Annual Internal Audit Report and report from the Internal Auditor for 2023/24. (Circulated)
28. To REVIEW and APPROVE the Annual Governance Statement for the year 2023/24 (Section 1). Chairman to sign.
29. To REVIEW and APPROVE the Accounting Statement for 2023/24. (Section 2). Chairman and Clerk to sign.
30. To REVIEW and APPROVE supporting documentation to be supplied to the external auditor – (i) explanation of variances and (ii) explanation for NO responses.
31. To NOTE the dates of the Notice of Public Rights
32. To COMPLETE internal controls
Reports
33. To RECEIVE a report from the Ward Councillor
34. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
34.1 King George V Playing Fields
34.2 Wickwar Community Centre
34.3 Wickwar Town Hall
34.4 Wickwar Cemetery
34.5 Wickwar Youth Club
Items for the next agenda
35.