All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 5th February 2025
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 30th January 2025
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P23/02850/F – The Willows Hall End Lane Wickwar. Change of use of land to 4 plots for travelling showpeople comprising 4no. caravans for residential occupation and 4no. detached garages for ancillary residential use with each plot and a shared storage yard (Retrospective). Decision: Approve with conditions
6.2 P24/02551/RM – Land To The Rear Of South Face Cowship Lane Cromhall. Demolition of existing barns and erection of 1 no. dwelling with appearance, landscaping, layout, and scale to be determined. (Approval of Reserved Matters to be read in conjunction with outline permission P21/05331/O). Decision: Refusal
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P25/00008/F – Land at Tanhouse Lane, Yate. Erection of 1no. barn/stable building (part retrospective)
7.2 P25/00045/F – Land at Hall End Lane Wickwar. Erection of 1no. dwelling with associated works
Items for CONSIDERATON and DECISION
8. To AGREE attendance for the Clerk on the SLCC Water Compliance and Legionella Control training webinar
9. To AGREE to hand over the completed pavilion building to the King George’s Field Charity Trustees
10. To DISCUSS signage to discourage dog fouling around the village
11. To CONSIDER commemorating the 80th anniversary of VE-Day on the 8th of May
12. To RECEIVE an update from the flooding working group and CONSIDER any requests for approval for action or expenditure
13. To CONSIDER a request to use the Town Hall for village drop in coffee mornings
14. To CONSIDER purchasing crockery and utensils for the new pavilion kitchen and the Town Hall
15. To AGREE a date for the annual meeting of the Parish
16. To CONSIDER quotations for gates to secure the rear of the new pavilion building
Reports
17. To RECEIVE a report from the Ward Councillors
18. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
18.1 King George V Playing Fields
18.2 Wickwar Community Centre
18.3 Wickwar Town Hall
18.4 Wickwar Cemetery
18.5 Wickwar Youth Club
Items for information only
19. To RECEIVE the January assets and play equipment inspections (Circulated)
20. To RECEIVE the list of correspondence received (list available at the meeting
Requests for financial assistance
21. None for this meeting
Burial matters
22. None for this meeting
Finance
23. To NOTE the monthly bank reconciliations for January 2025. Chairman to sign as a true record. (Circulated)
24. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
25. To CONSIDER the purchase of an end of year package from EDGE IT to assist with the end of financial year procedures
26. To AGREE to appoint an internal auditor and ensure their independence from the Council
Items for the next agenda
27.