All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 6th December 2023
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 30th November 2023
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
_____________________________________________________________________________________
Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P23/02645/F – The Yard Sodbury Road Wickwar. Change of use of land from agricultural to a mixed use of class B2 (business) and B8 (storage and distribution) as defined in the Town and Country Planning (use classes) Order 1987 (as amended) and ancillary works. Decision: Application withdrawn
6.2 P23/02689/RVC – The Bungalow Newlands Farm West End Wickwar. Removal of condition 3 (agricultural occupancy condition) attached to permission P89/1781. Erection of dwelling for agricultural worker (outline). Decision: Application withdrawn
6.3 P23/02778/LB – 4 High Street Wickwar. Installation of 3no. casement windows to rear side elevation (north facing); installation of 4no. rooflights (1no. rooflight to north facing side roof plan and 3no. rooflights to rear elevation); and replacement of existing 4no. dormer windows (3no. dormers to front elevation and 1no. dormer to rear).. Decision: Approve with conditions
6.4 P23/02444/LB – 5 Southend House, Wickwar Road. Decision: Approve with conditions
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P23/03216/F- The Bungalow Newlands Farm West End Wickwar. Full planning application for the removal of condition 3 of outline planning consent P89/1781 and subsequent reserved matters consent P89/2800 (Agricultural Occupancy Condition).
Items for CONSIDERATON and DECISION
8. To Co-opt Deborah Donnelly and Lyn Ford to the vacancies of Parish Councillor
9. To AGREE a date for the budget/ action plan working group meeting to discuss the budget for 2024/25 (proposed date Weds 3rd January 2024).
10. To AGREE attendance for Cllr Walter on the Planning in Plain English training course run by ALCA
11. To AGREE the project schedule for the cemetery extension provided by the CDS group
12. To CONSIDER the request from Wickwar T20 Cricket Club for cricket facilities at King George’s Field
Reports
13. To RECEIVE a report from the Ward Councillor
14. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
15.1 King George V Playing Fields
15.2 Wickwar Community Centre
15.3 Wickwar Town Hall
15.4 Wickwar Cemetery
15.5 Wickwar Youth Club
Items for information only
16. To RECEIVE the November play equipment inspections (Circulated)
17. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
18. Yate Heritage Centre for school holiday workshop sessions
19. Avon Crescent Senior Citizens Club for cooking equipment
Burial matters
20.
Finance
21. To NOTE the monthly bank reconciliation for October 2023. Chairman to sign as a true record. (Circulated)
22. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
23. To NOTE the National Association of Local Councils pay award for 2023/24 and the back pay payable to the Clerk
24. To AGREE the localism contract from South Glos Council for the 2024/25 financial year
25. To NOTE the receipt of s106 monies from South Glos Council for the KGV pavilion project
26. To CONSIDER a temporary overtime request from the Clerk
27. To CONSIDER a savings account with CCLA Investments
Items for the next agenda
28.