All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 4th May 2022
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Wednesday 27th April 2022
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To ELECT the Chairman of the Parish Council.
2. To ELECT the Vice Chairman of the Parish Council
3. To RECEIVE the Declaration of Acceptance of Office forms from the newly elected Chairman and Vice Chairman
4. To RECEIVE apologies for absence
5. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
6. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
7. To determine which items, if any, of the Agenda should be taken with the public excluded.
8. To REVIEW and ADOPT terms of reference for Council committees and working groups (see Agenda Report)
9. To REVIEW and ADOPT Standing Orders and Financial Regulations. (See Agenda Report)
10. To REVIEW and AGREE Parish Council representation on external bodies and arrangements for reporting back (See Agenda Report)
11. To REVIEW and APPROVE the updated Asset Register for 2021/22
12. To CONFIRM arrangements for insurance cover in respect of all insurable risks
13. To REVIEW the Council’s and/or staff subscriptions to other bodies (See Agenda Report)
14. To REVIEW the Council’s expenditure incurred under s.137 of the Local Government Act 1972 for the financial year 2021/22 and to NOTE the s. 137 limit for 2022/23 (See Agenda Report)
15. To REVIEW the Council’s expenditure of CIL (Community Infrastructure Levy) for the financial year 2021/22 and note the amount of unspent CIL (See Agenda Report)
Planning
16. Planning – For the Council to NOTE the following planning decisions
16.1 PK17/1543/TCA – Maple House Station Road Wickwar. Works to pollard 1no Poplar tree and to fell 1no Lime tree. Situated in the Wickwar Conservation Area. Consent by default
17. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting.
17.1 P22/02019/F – Construction of Temporary Haul Road to link Southfields and Brinsham West Quarries with subsequent restoration. Land Between Gravel Hill Road And Brinsham Lane Yate South Gloucestershire BS37 7BT
Items for CONSIDERATON and DECISION
18. To CONSIDER options regarding the Councillor vacancy
19. To REVIEW progress made towards lighting the beacon at the Platinum Jubilee celebrations
20. To REVIEW the risk management policy
21. To further CONSIDER the installation of defibrilators at the Pavillion and Youth Club
22. To CONSIDER options for the purchase of larger fire proof storage for the Town Hall
23. To REVIEW the updated asset register
24. To REVIEW quotations received for Town Hall refurbishment
Reports
25. To RECEIVE a report from the Ward Councillor
26. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
26.1 King George V Playing Fields
26.2 Wickwar Community Centre
26.3 Wickwar Town Hall
26.4 Wickwar Cemetery
26.5 Wickwar Youth Club
Items for information only
27. To RECEIVE the play equipment inspection carried out by ROSPA (Circulated)
28. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
29. Avon Crescent Jubilee celebration plans
Burial matters
30. To NOTE and APPROVE burial of Sean Arnold’s ashes on the 7th of May 2022.
Finance
31. To NOTE the monthly bank reconciliation for April 2022. Chairman to sign as a true record. (Circulated)
32. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
33. To REVIEW the year end budget monitoring report
34. To Note the 2021/22 Annual Audit Statement from the Public Works Loan Board – amount outstanding £14,400 (circulated)
35. To NOTE CIL expected in 2022/23 (See Agenda report)