All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 4th September 2024
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 29th August 2024
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P24/00883/F – Hall End Land And Barns Hall End. Storage of 1no static caravan and works to stabilise the entrance to the land to enable delivery of the caravan (Part retrospective).). Decision: Refusal
6.2 P24/01310/HH – 105 Inglestone Road Wickwar. Demolition of existing conservatory. Erection of single storey rear extension to form additional living accommodation. Decision: Approve with conditions
6.3 P24/01473/HH – 1 Kites Nest Cottage Bagstone Road Rangeworthy. Erection of two storey side extension to form additional living accommodation and Annexe ancillary to main dwelling. Installation of glass balustrade to facilitate creation of rear balcony. Demolition of existing garage and erection of replacement detached garage. Decision: Refusal
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
None for this meeting.
Items for CONSIDERATON and DECISION
8. To CONSIDER quotations to purchase chairs and tables for the Town Hall and Pavilion
9. To NOTE the latest guidance from the Charity Commission for Charity Trustees
10. To AGREE that the Town Hall can be used as part of Wickwar’s Fundraising for Ukraine Day on the 14th of September
11. To AGREE to purchase security shutters for the Pavilion building
12. To AGREE that the bier can be loaned to the Beechwood Collection
13. To AGREE a budget for events to open the Town Hall and Pavilion for people to view the completed works
14. To CONSIDER the license for Wickwar Wanderers Football Club to use the King George’s Field pitches and pavilion for the 2024/25 season
15. To RECEIVE an update regarding the 84/85 bus service
16. To CONSIDER solutions for repairs to the KGV play area tunnel where the wooden surround was vandalized.
17. To AGREE a response to South Gloucestershire Council’s consultation on the Local Plan regulation 18
18. To CONSIDER quotations for a new electricity contract
19. To AGREE to instruct a contractor to cut the King George’s Field hedges
20. To CONSIDER a quotation to trim the ivy from the cemetery walls
Reports
21. To RECEIVE reports from Ward Councillors
22. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
22.1 King George V Playing Fields
22.2 Wickwar Community Centre
22.3 Wickwar Town Hall
22.4 Wickwar Cemetery
22.5 Wickwar Youth Club
Items for information only
23. To RECEIVE the July and August play equipment and asset inspections (Circulated)
24. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
25. Fundraising for Ukraine Day in Wickwar
26. Wickwar Wanderers Football Club for materials for pavilion benching
Burial matters
27. To REVIEW the memorial regulations
Finance
28. To NOTE the monthly bank reconciliations for June and July 2024. Chairman to sign as a true record. (Circulated)
29. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
30. To AGREE to transfer funds from Redwood bank
31. To NOTE the latest financial position regarding the pavilion project and agree to purchase sundries such as toilet paper and hand towels
Items for the next agenda
32.