All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 2nd December 2020
on: ZOOM.
Please follow this link to join the meeting:
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Meeting ID: 868 8780 1522 Passcode: 700487
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Meeting ID: 868 8780 1522
Passcode: 700487
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On-line Meeting Etiquette for Members of the Public – All members of the public wishing to join the meeting should join and remain on ‘mute’. Please could members of the public submit any questions or comments that they wish to address to the Council during Public time, to the Clerk at least 24 hours before the start of the meeting (by email or text). During Public time members of the public should raise their hands/identify themselves, at which point they will be invited by the Chairman to speak. For more information, please read the Protocol for Remote Meetings attached to this agenda.
Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence.
2. To NOTE and RECORD Declarations of Interests relevant to this meeting.
Members are reminded to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meeting. (circulated)
4. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
5. Planning – For the Council to NOTE the following planning decisions
P20/17664/TCA Maple House Station Road Wickwar South Gloucestershire GL12 8NB DESCRIPTION: Works to no.1 Horse Chestnut to remove large branch, works to no.3 Leylandi to reduce height by half Situated in the Wickwar Conservation Area. No objection.
P20/17519/FLand At Arnoldsfield Trading Estate The Downs Wickwar South Gloucestershire GL12 8JB: Erection of single storey storage building (Class B8). Approve with Conditions.
P20/16181/F Hall End Cottage Hall End Lane Wickwar South Gloucestershire GL12 8PD: Erection of garden gazebo. Approve with conditions.
6. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting.
P20/14123/F 38 Station Road Wickwar South Gloucestershire GL12 8NB: Erection of semi detached dwelling and associated works
P20/21808/F Little Shortwood Farm Wickwar Road Yate South Gloucestershire BS37 6PA: Conversion of existing stable building to form annex ancillary to the main dwelling.
P20/22215/CLP Ladyswood Mapleridge Lane Yate South Gloucestershire BS37 6PW: Erection of outbuilding for storage.
P20/22520/F The Piggery Bristol Road Cromhall South Gloucestershire GL12 8BA: Creation of vehicular access onto (Class B) classified highway and installation of 1.8m security gates.
P20/22324/TCA The Coach House Back Lane Wickwar South Gloucestershire GL12 8NN: Works to crown reduce 1no Eucalyptus (T1) to leave a finished height of 15m and a radial spread of 10m. Situated in the Wickwar Conservation Area.
P20/22826/LB 39B High Street Wickwar South Gloucestershire GL12 8NP: External alterations to remove and replace the rear extension roof.
Items for decision
7. Items for CONSIDERATION and DECISION
To APPROVE the Wickwar Parish Council Action Plan 2020 – 25. (See Agenda Report)
To CONSIDER and give feedback on the draft risk assessments for the closed and open cemeteries. Take a DECISION on immediate actions required. (See Agenda Report)
To CONISDER and take a DECISION on the ownership and responsibility for future maintenance of the speed bumps on the King George V playing field access road. (See Agenda Report)
To CONSIDER and take a DECISION on actions required in response to post 2nd December 2020 COVID-19 tier restrictions. (Report to be provided at meeting).
To CONSIDER and take a DECISION on four proposed bench locations for consultation. (See Agenda Report)
To CONSIDER and take a DECISION on a proposal to apply to the South Gloucestershire Council Local Transport Priority List for a Wickwar – Chipping Sodbury cycle route. (See Agenda Report)
To CONISDER a proposal for a permanent display board for the Wickwar Nature & Remembrance Trails outside the Town Hall, and possibly other locations. (See Agenda Report)
To CONSIDER and take a DECISION on a proposal to write to South Gloucestershire Council to request that the Wickwar Traffic Calming proposals are progressed to formal consultation as quickly as possible.
To CONSIDER whether the Tyndale Reach adopted multi-user path is suitable for horse-riders and take a DECISION on how to address any concerns identified.
To CONSIDER and APPROVE reviewing the online mapping provided by The Ramblers to determine whether there are historic rights of way in Wickwar Parish that should be reinstated/registered before 2026, by means of a working party. (To include consideration of the permissive path between the Royal Observation Corp (ROC) hut and the King George V Playing Field).
Items for information only
8. To NOTE the playground inspections for July, August, September, October and November 2020. (Circulated).
9. To NOTE progress with CDS (formerly Cemetery Development Services) preliminary risk assessment of Park Field site for a potential cemetery extension.
10.To NOTE the outcome of a request to South Gloucestershire Council to protect with Tree Preservation Orders, a number of trees on land for sale in the parish.
11.To NOTE the launch of the Wickwar Parish Council Communications Survey (deadline 31st December 2020) https://forms.gle/yfiXpjjeE7QJHEbG6
12.To NOTE the REMR Community Resilience Grant application deadline of 31st December 2020.
13.To NOTE correspondence from South Gloucestershire Council regarding Special Expenses by parish for 2021/22 Council Tax (and beyond) – (Circulated)
14.To RECEIVE the register of correspondence received (list available at the meeting)
Requests for financial assistance
15.To CONSIDER and take a DECISION on an application from Wickwar Environmental Action Group for information boards for the Wickwar Playing Fields Conservation Area and Royal Observation Corp (ROC) hut – £500. (Circulated)
Burial matters
16.To APPROVE a transfer IRO plot 415 from FINLINSON to CUTBILL and SIGN the replacement ERB form.
Finance
17.To NOTE the monthly bank reconciliation for October 2020. Chairman to sign as a true record. (Circulated)
18.To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (These are listed in the attached payment schedule).
19.To NOTE the budget monitoring report to 31st October 2020, prepared by the Clerk. Chairman to sign as a true record. (Circulated)
20. To RECEIVE the external auditor report and certificate (Section 3 of the AGAR Part 3) for the financial year ended 31st March 2020 (circulated) and AGREE the period of time for which the notice of conclusion of audit should be available to the public.
21.To REVIEW and APPROVE changes to the asset register for 2020/21.(Circulated).
22.To NOTE delegated approval for a tree condition report of nine trees in the open/closed cemetery to be completed by Wotton Tree Consultancy – £275.
23.Items for the next agenda.
To NOTE the outcome of enquiries regarding ownership of Wickwar Cemetery and Park Field.
To CONSIDER and give feedback on the proposed charge for seasonal hire of the King George V pitches and pavilion. (See Agenda Report)
Papers
https://wickwarparishcouncil.gov.uk/parish-council-minutes/draft-minutes/
Item 7_Agenda report 021220-merged