All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 4th June 2025
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 29th May 2025
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
_____________________________________________________________________________________
Public time (Duration 20 minutes maximum)
1. To RECEIVE apologies for absence
2. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
3. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
4. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
5. To determine which items, if any, of the Agenda should be taken with the public excluded.
Planning
6. Planning – For the Council to NOTE the following planning decisions
6.1 P22/02019/F – Land Between Gravel Hill Road and Brinsham Lane Yate South Gloucestershire BS37 7BT. Decision: Refusal
7. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
7.1 P25/01091/F – Land On Frith Lane Wickwar. Erection of 1no dwelling and associated works. (Re-submission of P25/00045/F)
7.2 P25/01064/PIP – Land to the North of Tanhouse Lane. Permission in principle for the erection of 2no self-build dwellings
7.3 P25/01125/TCA – 3 The Buthay Wickwar. Works to fell 1no Hawthorn Tree within Wickwar conservation area.
7.4 P25/01238/PNGR – Building at Hall End Hall End Lane Wickwar. Prior notification of a change of use from agricultural to 1no. dwelling (Class C3) as defined in Part 3 Class Q of the Town and Country Planning (General Permitted Development) (England) Order 2015 to include operational development.
7.5 P25/00925/CLP – 68 High Street Wickwar. Installation of solar panels to rear roof slope
Items for CONSIDERATON and DECISION
8. To receive an update from and CONSIDER representation on the Rag Lane Solar Farm Community Liason Group
9. To DISCUSS the situations re the Community Rooms and Village Hall committees
10. To Co-opt an applicant to the vacancy of Parish Councillor
11. To AGREE the charge to Wickwar Wanderers FC for the 2024/25 season
12. To CONSIDER the findings from the recent ROSPA play equipment inspection and AGREE to replace the roundabout bearings
13. To DISCUSS the hire fees for the Pavilion and Town Hall
14. To CONFIRM arrangements for insurance cover in respect of all insurable risks
15. To REVIEW the findings of the recent tree surveys at King George’s Field and Wickwar Cemetery
Reports
16. To RECEIVE a report from Ward Councillors
17. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
17.1 King George V Playing Fields
17.2 Wickwar Community Centre
17.3 Wickwar Town Hall
17.4 Wickwar Cemetery
17.5 Wickwar Youth Club
18. To receive an update from the Flooding Working Group
Items for information only
19. To RECEIVE the May play equipment and assets inspection (Circulated)
20. To RECEIVE the list of correspondence received (list available at the meeting)
Requests for financial assistance
21. WEAG for plants for village planter
22. WOOSC for summer holiday club activities
Burial matters
23. To note the burial of Kathryn Biggadike into plot 39A at Wickwar Cemetery
Finance
24. To NOTE the monthly bank reconciliation for April 2025. Chairman to sign as a true record. (Circulated)
25. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
26. To REVIEW and APPROVE the end of year accounts for 2024/25
27. To CONSIDER the Council’s reserves position at the end of the 24/25 financial year to include ear marked reserves
28. To CONSIDER and APPROVE the Annual Internal Audit Report and report from the Internal Auditor for 2024/25. (Circulated)
29. To REVIEW and APPROVE the Annual Governance Statement for the year 2024/25 (Section 1). Chairman to sign
30. To REVIEW and APPROVE the Accounting Statement for 2024/25. (Section 2). Chairman and Clerk to sign
31. To REVIEW and APPROVE supporting documentation to be supplied to the external auditor – (i) explanation of variances and (ii) explanation for NO responses and to note the requirement for an intermediate audit this year
32. To NOTE the dates of the Notice of Public Rights
33. To COMPLETE internal controls
34. To CONFIRM that there is no conflict of interest regarding the Council’s external auditors BDO
Items for the next agenda
35.