All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Wednesday 10th May 2023
at: Wickwar Town Hall.
Signed Clerk to the Council: S Quick
Dated: Thursday 4th May 2023
Please note: Meetings take place in the first-floor meeting room which is only accessible via stairs. If you would like to attend the meeting, but are unable to use the stairs, please advise the Clerk as soon as possible so that the meeting can be moved downstairs.
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Public time (Duration 20 minutes maximum)
1. To ELECT the Chairman of the Parish Council.
2. To ELECT the Vice Chairman of the Parish Council
3. To RECEIVE the Declaration of Acceptance of Office forms from the newly elected Chairman and Vice Chairman
4. To RECEIVE apologies for absence
5. To NOTE and RECORD Declarations of Interests relevant to this meeting
Members are remined to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.
6. To AGREE whether the minutes of the last meeting should be signed as an accurate record of the meetings. (circulated)
7. To RECEIVE the Clerk’s Report on matters arising from previous minutes/ not covered elsewhere on the agenda. (circulated)
8. To determine which items, if any, of the agenda should be taken with the public excluded.
9. To REVIEW and ADOPT terms of reference for Council committees and working groups (circulated)
10. To REVIEW and ADOPT Standing Orders and Financial Regulations. (circulated)
11. To REVIEW and AGREE Parish Council representation on external bodies and arrangements for reporting back (circulated)
Planning
12. Planning – For the Council to NOTE the following planning decisions
12.1 P22/07111/HH and P22/07110/LB – Westend House West End Wickwar. Demolition of existing rear ground floor extension and erection of new single storey rear extension to form additional living accommodation. Demolition of existing first floor conservatory to form first floor terrace. Infill of existing rear undercroft area to form garden room and bathroom (re-submission of application P22/03541/HH). Decision: Approve with conditions
12.2 P23/00857/RVC – Vine Cottage North Street Wickwar. Variation of condition 3 (list of plans) attached to planning permission P21/06836/F to replace approved plans with drawing no’s 122-P01 Rev A, 122-P02 Rev A and 122-P07 – Erection of single storey front extension to form additional living accommodation. Erection of detached garage with storage over. Decision: Approve with conditions
12.3 P23/00831/HH – The Annexe Captain’s Farm Hall End Lane. Erection of a single storey side extension to form additional living accommodation. Decision: Approve with conditions
13. Planning – For the Council to REVIEW and COMMENT on planning applications received before the meeting
13.1 P23/01342/TCA– Maple House Station Road Wickwar. Works to fell 4no Leylandii tress and crown reduce 8no Leylandii trees by 4.5 metres. Trees situated within the Wickwar Conservation Area
13.2 P23/01410/F – Land Off The Downs Wickwar. Formation of new access and associated works
13.3 P23/01423/TCA – Southfields, 148c Inglestone Road Wickwar. Works to 1no. Goat Willow, 1no. Purple Plum, and 1no. Ash to cut back by 25% situated in the Wickwar Conservation Area.
Items for CONSIDERATON and DECISION
14. To REVIEW the Welcome to Wickwar information pack and CONSIDER further distribution
15. To APPROVE the appointment of the GAPTC Internal Audit Service to undertake the internal audit for 2022/23
16. To REVIEW and APPROVE the updated Asset Register for 2023/24
17. To CONFIRM arrangements for insurance cover in respect of all insurable risks
18. To DISCUSS the grass cutting contract for the play area and cemetery
19. To CONSIDER the purchase of cups/shields for the Wickwar Games and Produce Show
20. To CONSIDER the purchase of a record book for Councillor Declarations
21. To APPOINT a contractor to project manage and complete a refurbishment and extension of the King George’s Field pavilion to include any surveys, obtaining planning permission and architectural plans
22. To APPROVE the design brief for the KGV Pavilion refurbishment project
Reports
23. To RECEIVE a report from the Ward Councillor
24. To RECEIVE verbal reports from Councillors who are Trustees or Committee members of the organisations listed below, and to take decisions are necessary:
24.1 King George V Playing Fields
24.2 Wickwar Community Centre
24.3 Wickwar Town Hall
24.4 Wickwar Cemetery
24.5 Wickwar Youth Club
Items for information only
25. To RECEIVE the April play equipment inspections (Circulated)
26. To RECEIVE the list of correspondence received (list available at the meeting
Requests for financial assistance
27. Nothing received for this meeting
Burial matters
28. ERB Transfer of the Arnold family plot to Graham Arnold
Finance
29. To NOTE the monthly bank reconciliations for March 2023. Chairman to sign as a true record. (Circulated)
30. To APPROVE accounts for payment and NOTE additional payments made in line with Financial Regulations. (Listed in the separate payment schedule)
31. To AGREE an overtime claim of 15 hours from the clerk following the extra workload generated by the Royal visit
32. To REVIEW the Council’s and/or staff subscriptions to other bodies (See Agenda Report)
33. To REVIEW the Council’s expenditure incurred under s.137 of the Local Government Act 1972 for the financial year 2022/23 and to NOTE the s. 137 limit for 2023/24 (See Agenda Report)
34. To REVIEW the Council’s expenditure of CIL (Community Infrastructure Levy) for the financial year 2022/23 and note the amount of unspent CIL (See Agenda Report)
35. To CONFIRM the purchase of flags for the Town Hall to commemmorate the King’s Coronation
Items for the next agenda
36.