AGENDA for meeting 24th June 2021 – Wickwar Parish Council

All Councillors are hereby summoned to attend a meeting of Wickwar Parish Council to be held
at: 7.00pm
on: Thursday 24th June
at: outside the pavilion, King George’s Field, Wickwar, GL12 8JB

Public time (Duration 20 minutes maximum)

1. To RECEIVE apologies for absence.

2. To NOTE and RECORD Declarations of Interests relevant to this meeting.

Members are reminded to declare any interest on any item on this Agenda at this point or at any point during the meeting in accordance with Wickwar Parish Council’s Code of Conduct.

3. To determine which items, if any, of the Agenda should be taken with the public excluded.

Items for decision

4. To AGREE the date and venue for the next face to face meeting of the Council. (See Agenda Report).

5. To CONSIDER and take a DECISION on whether to instruct the Clerk to obtain quotations for the following tidying/ maintenance work in the closed churchyard and open cemetery: (See Agenda Report for photographs)

(i) Closed churchyard – clear the ivy from the slope adjacent to the stank after the area has been strimmed in July. (This was a wildflower area but the shade from the trees has caused it to become overgrown with ivy and then weeds in the spring/ summer).

(ii) Closed cemetery – clear the 2 metre wide area in front of the southern and western walls which has become overgrown with brambles, ivy and laurels.

(iii) Open cemetery – clear the overgrown weedy area on the southern wall, adjacent to the church.

(iv) Open cemetery – clear the overgrown weedy area in the corner of the northern wall, adjacent to the paupers’ grave.

(v) Open cemetery – clear all overgrown graves and areas between graves in the old section of the open cemetery (between the new noticeboard and the southern wall by the church).

6. To CONSIDER and take a DECISION on whether to approve the use of Community Infrastructure Levy (CIL) funding (£225 plus paint) to repaint the roundabout in the play area. Work to be undertaken by Transformations Painting and Decorating.

Requests for financial assistance

7. To CONSIDER a grant application for CIL funding from Wickwar Community Centre (charity) for a new concrete base and storage shed (£3,940.78). (Circulated).

Finance

8. To NOTE the transfer of £40,000 to Redwood Bank deposit account on 08/06/21, using Clerk’s delegated powers.

Account balances at 18/06/21 as follows:

Unity Trust current account £42,072.15

Unity Trust savings account 1 £10,556.59

Unity Trust savings account 2 £5,211.73

Redwood savings account £80,486.63

Total £141,327.10

9. To REVIEW and APPROVE the end of year accounts for 2020/21. (Circulated)

10. To CONSIDER and APPROVE the Annual Internal Audit Report and report form the Internal Auditor for 2020/21. (Circulated)

11. To REVIEW and APPROVE the Annual Governance Statement for the year 2020/21 (Section 1). Chairman to sign. (Circulated)

12. To REVIEW and APPROVE the Accounting Statement for 2020/21. (Section 2). Chairman and Clerk to sign. (Circulated)

13. To REVIEW and APPROVE supporting documentation to be supplied to the external auditor – (i) explanation of variances and (ii) explanation for NO response, section 1, box 9. (Circulated)

14. To NOTE the dates of the Notice of Public Rights. (Circulated)